Privacy policy

Effective date: January 1, 2024

Who we are

The European Academy of DentoMaxilloFacial Radiology (EADMFR) is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, and protect information through our website https://eadmfr.eu.

1. Data Controller

EADMFR – European Academy of DentoMaxilloFacial Radiology
Registered office: Aim Group International, Brussels Office, Grensstrat 7, 1831 Diegem, Belgium
+32 2 722 8230
aim@eadmfr.eu

2. What Data We Collect

We may collect and process the following data:
– Name, email address, institution, and job title
– Contact and billing information (e.g., address, phone)
– Membership and registration details
– IP address, browser type, device information
– Website usage data via cookies and analytics tools
– Information submitted through forms or emails

3. How We Use Your Data

We use your data to:
– Administer membership and event registrations
– Respond to inquiries and support requests
– Send newsletters and updates (with your consent)
– Analyze and improve website performance
– Fulfill legal and financial obligations

The lawful basis for processing is either your consent, a contractual obligation, legal compliance, or our legitimate interest (such as website security and improvement).

4. Google Services

Google Analytics

We use Google Analytics to understand how visitors interact with our website. Google Analytics collects anonymized data such as:
– IP address (anonymized in the EU)
– Pages visited and time spent
– Referrer and device type
– Browser and operating system

This helps us improve our website content and structure. Google processes this data under the EU Standard Contractual Clauses. Data is only collected with your consent, which you may provide or deny via our cookie banner.

You can also disable tracking by installing the browser plugin at:
https://tools.google.com/dlpage/gaoptout

Google Search Console

We use Google Search Console to monitor and optimize our website’s presence in Google search results. This tool does not collect personal data but provides aggregated insights such as:
– Search queries
– Clicks and impressions
– Indexing status and technical issues

5. Cookies and Consent

We use cookies to ensure the website works properly and to analyze traffic. When you visit our website, you will be asked to accept or reject non-essential cookies. You can change your cookie preferences at any time through your browser settings.

Types of cookies:
– Essential cookies (functional)
– Analytics cookies (e.g., Google Analytics – optional)

6. Data Sharing

We do not sell your personal data. We may share data with:
– Authorized service providers (e.g., hosting, email, payment)
– Event partners or sponsors (only with your consent)
– Public authorities if legally required

Any data shared outside the EU/EEA is protected by appropriate safeguards, such as Standard Contractual Clauses (SCCs).

7. Data Retention

We retain your data only as long as necessary:
– Membership and event records: up to 5 years
– Financial records: 10 years (as required by law)
– Analytics data: as per tool settings or until consent is withdrawn

After this, data is deleted or anonymized.

8. Your Rights Under GDPR

You have the right to:
– Access your data
– Correct inaccurate data
– Request deletion of your data
– Restrict or object to processing
– Withdraw consent at any time
– Receive a copy of your data (data portability)
– File a complaint with a data protection authority

To exercise your rights, please contact us at: aim@eadmfr.eu

9. Data Security

We implement appropriate technical and organizational measures to protect your data, including encryption, access controls, and secure servers.

10. Changes to This Policy

We may update this policy from time to time. Changes will be posted on this page with an updated date. If significant changes are made, we will inform you directly where possible.

11. Contact

If you have any questions about this policy or how we handle your data, please contact us.